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Sample deliverable · Agenda, judging, sponsor outreach & budget

Hackathon Design — AI for Climate Resilience

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Hackathon Design — "AI for Climate Resilience"

Format: 48 hours · Participants: ~80 (students + early-stage founders)

1. Agenda

Time Activity
Fri 18:00 Kickoff, challenge briefs, team formation
Fri 20:00 Mentor speed-dating
Sat 09:00–22:00 Build sprint + 2 mentor checkpoints
Sun 09:00 Code freeze prep
Sun 14:00 Final pitches (4 min + 2 Q&A)
Sun 17:00 Judging & awards

2. Judging Criteria (100 pts)

3. Sponsor Outreach Email (template)

Subject: Put your brand in front of 80 climate-AI builders

Hi {name}, we're running a 48-hour AI-for-climate hackathon on {date} with ~80
participants. A {tier} sponsorship ({amount}) gets your logo on all assets, a
mentor slot, and first access to the prototypes. 15 minutes this week to explore?

4. Budget Estimate

Item Cost
Venue + AV (2 days) €3,000
Food & drinks €2,400
Prizes €5,000
Mentors / judges travel €1,500
Marketing €1,100
Total €13,000

Covered by 2× Gold (€5k) + 1× Silver (€3k) sponsorships.

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