Sample deliverable · Partner map, timeline & LOI checklist
Consortium Coordination Plan — Horizon EU Call
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Consortium Coordination Plan
Project: AI-driven Urban Heat Monitoring · Budget: €4.5M · Deadline: 60 days
1. Partner Requirements
| Role |
Expertise needed |
Country |
Why needed |
LOI required |
| Coordinator |
EO + project management |
EU |
Lead, single point of contact |
✅ |
| Technical lead |
AI / ML downscaling |
EU |
Core innovation (CR-1) |
✅ |
| Local implementer |
City GIS integration |
Pilot countries |
CR-3 API adoption |
✅ |
| Dissemination |
Comms / policy |
EU |
Impact + exploitation |
⚠️ optional |
2. Candidate Partners (≥3 per role)
- Technical lead: LinguaOps (AI downscaling) · TU Delft (research) · Hydrosat (thermal EO)
- Local implementer: City of Vienna · Lisbon C-TASC · Athens Resilience Office
- Dissemination: EARSC · Climate-KIC · a national space agency comms unit
3. Coordination Timeline
| Milestone |
Owner |
Deadline |
| LOIs signed |
Coordinator |
D-45 |
| Technical annex frozen |
Technical lead |
D-30 |
| Budget split agreed |
All |
D-21 |
| Internal review |
Coordinator |
D-10 |
| Submission |
Coordinator |
D-0 |
4. Communication Protocol
Weekly 30-min stand-up · shared drive with version control · 48h review SLA on contributions.
5. Risk Register
| Risk |
Likelihood |
Impact |
Mitigation |
Owner |
| Partner drop-out |
M |
H |
2 buffer candidates per role |
Coordinator |
| IP conflict |
L |
H |
Pre-agree background/foreground IP in CA |
Legal |
| Budget disagreement |
M |
M |
Fixed % split tied to PM effort |
Coordinator |
6. LOI / Agreement Checklist
- [ ] Letters of Intent from all core partners
- [ ] Consortium Agreement (DESCA template) drafted
- [ ] Background IP declared per partner
- [ ] Budget table signed off